Phone: 303.979.8722 | Fax: 303.474.3154 | firstname.lastname@example.org
National Juvenile Information Sharing Institute
Cross Boundary Information Sharing Project – Colorado Youth Information Sharing Collaborative (CCYIS) (2009-2014)
The CCYIS collaboration focused on issues that surround the ability to share information on children, youth and families in a multiple agency environment. Under the project direction of ACG, CCYIS members and ACG staff conducted a privacy and consent analysis of state and federal laws and, developed a comprehensive matrix that mapped the legal guidelines for sharing youth specific information across multiple domains. This activity led to the development of a comprehensive ‘consent’ form that can be used by multi-agency collaborations to share information.
ACG also created an online form that populates appropriate disclosures for appropriate information sharing between agencies and is undergoing a pilot in order to finalize the form for statewide use. ACG facilitated 6 statewide information sharing summits and various trainings that provided an overview of state and federal laws on FERPA, HIPAA and 42 CFR and provided an open forum on what information could be share, when and with whom. The materials developed under this project can be found by clicking here. This includes the CCYIS governance documents, communication plan, NIEM data exchanges, comprehensive consent form and on line trainings on an overview of federal laws conducted with the Juvenile Law Center in Philadelphia, Pennsylvania.
Colorado Department of Human Services Interoperability Planning Project (2012-2014)
ACG was a member of the Colorado Department of Human Services (CDHS) Executive Planning Team that generated a comprehensive implementation plan for an interoperable and integrated human services information system involving As-Is and To-Be assessments of data discovery, database interfaces, business intelligence and data analytics, privacy and security, and governance. ACG compiled the results gathered through assessments by multiple vendors and developed an interoperability strategy for consideration by the rest of the Executive Planning Team and by CDHS Leadership. Along with this interoperability strategy, ACG was also charged with assessing the existing policies and procedures of CDHS around privacy and confidentiality and through this portion of the project, identified policies that would require modification based on new federal regulations and new state security policies around the use of mobile devices and cyber security. Additional components developed by ACG for this project included but are not limited to:
Enterprise Strategic Planning – that created an infrastructure to effectively exchange information and work with business intelligence and analytics – information is at the core of any organization’s enterprise.
Governance Development – that provided a structure to assist in developing effective strategies that leverage input from a formalized governing body made up of key stakeholders and agency champions.
Privacy and Security Analysis – that included a full analysis of state and federal laws that govern privacy, consent and security guidelines. This ‘mapping’ of rules provided a basis for business rules, security and identity management for the organization.
Center for Juvenile Justice Reform – Information Sharing Certificate Program (2013–Present)
Agencies and organizations serving youth known to multiple systems of care--such as the child welfare, juvenile justice, mental health, and education systems--face significant challenges. No one system has all the critical information to best serve an individual child. Yet agencies often work in isolation, resulting in a lack of communication and coordination that is necessary to identify and implement appropriate service interventions for these youth. Moreover, when systems do not share information on an aggregate level, they are hampered in their ability to develop more effective programs and policies through data and information collection and analysis. The Information Sharing Certificate Program is designed to enable leaders to overcome information sharing challenges, while respecting laws and other provisions that protect the privacy and other rights of youth and their families. The program is conducted by the Center for Juvenile Justice Reform (CJJR) at Georgetown University's McCourt School of Public Policy, in partnership with the Juvenile Law Center (JLC) and the Robert F. Kennedy Children's Action Corps, and is supported by funding from the MacArthur Foundation's Models for Change: Systems Reform in Juvenile Justice Initiative. The program provides a venue through which leaders can increase their knowledge about information sharing, develop action plans (Capstone Projects) for reform, and receive technical assistance to break through barriers they encounter when implementing the reforms. This program is designed as a complement to CJJR's other Certificate Programs that focus on the need for child welfare, juvenile justice and other child serving systems to work together to improve outcomes for youth known to the child welfare and juvenile justice systems--youth commonly referred to as "crossover youth."
For more information about the Information Sharing Certificate Program, go to the Center for Juvenile Justice Reform at Georgetown University.